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Air Defence Tech Alliance for Ukraine

Privacy Policy

Effective date: October 2025

1. Who We Are

This website (https://www.airdefenceforua.org, the “Site”) is operated by Air Defence Tech Alliance for Ukraine (“we,” “us,” or “our”). We are committed to protecting and respecting your privacy. If you have questions about this Policy or how we handle your personal data, please contact us at info@airdefenceforua.org

2. What Personal Data We Collect

We collect and process the following types of personal data when you use our Site:

  • Contact information: first name, last name, and email address (required)

  • Message content: any personal information you choose to include when using our contact form

  • Technical information:  cookies, IP address, browser type,

  • Usage information: pages visited, time and date of visits, referral sources 

3. How We Use Your Data

We process your personal data for the following purposes:

  • To respond to your inquiries submitted via the contact form

  • To provide information or updates that you request

  • To ensure the security and proper functioning of our Site

  • To analyze how our Site is used 

  • To comply with legal obligations

4. Legal Bases for Processing

Under the GDPR, we rely on the following legal bases:

  • Legitimate interests: responding to your inquiries and ensuring Site functionality

  • Consent: where we rely on analytics cookies or send optional communications (you can withdraw at any time)

  • Legal obligations: if we must disclose data for regulatory or law enforcement purposes

5. How We Share Your Data

We do not sell or trade your personal data. We may share your data with:

  • Service providers who host our website, provide IT support, or analytics 

  • Authorities if required by law or to protect our rights and security

Where personal data is transferred outside the EEA (for example, to Google servers in the United States), we ensure appropriate safeguards such as Standard Contractual Clauses.

6. Data Retention

We keep your personal data only as long as necessary for the purposes described above:

  • Contact form submissions: kept for up to  24 months , unless a longer period is required by law or ongoing communication. The contact form data is deleted immediately if it is considered as spam or harmful content.

  • Analytics data: kept according to the Google Analytics  policies, usually no more than 26 months.

After these periods, your data will be securely deleted or anonymized.

7. Your Rights

You have the right to access, rectify, erase, restrict or object to the processing of your personal data, to withdraw your consent at any time (where processing is based on consent), to request data portability by contacting us at info@airdefenceforua.org . You can change or withdraw your consent at any time using the Cookie settings link available on our website at the bottom right.

​You also have the right to lodge a complaint with your local Data Protection Authority if you believe your rights have been infringed.

8. Cookies and Tracking Technologies

Our Site uses cookies and similar technologies to:

  • Ensure proper Site functionality (strictly necessary cookies)

  • Measure and improve Site performance (marketing and statistic cookies).  Please check Cookie Declaration for more precise data on cookie we collect and their duration. 

  • Google Analytics: We use Google Analytics to collect information about how visitors interact with our website. This data helps us improve our services. Google Analytics may collect details such as your IP address, browser type, and website interactions. You can learn more about how Google collects and processes data by visiting Google’s Privacy Policy. 

You can opt out of Google Analytics tracking by installing the Google Analytics Opt-out Browser Add-on.

You will be asked for consent before non-essential cookies are placed. You can withdraw or change your cookie preferences at any time via your browser settings.

9. Security

We implement appropriate technical and organizational measures to protect your personal data from unauthorized access, loss, or misuse. While we take reasonable steps, no system is completely secure.

10. Changes to This Policy

We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Effective Date.”

11. Contact Us

If you have questions, concerns, or wish to exercise your GDPR rights, contact us at: info@airdefenceforua.org.

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